/into site visits
We build venue pages and enquiry forms that ask the right questions up front, then track every lead until it is won or lost. Your sales team knows the date, headcount and budget before the first call.
↓The hall re-seats itself for each layout while the enquiry moves from new lead to proposal and follow-up
Event enquiries,explained without jargon.
What is an event enquiry system for a hotel?
One idea at a time. Each sheet lays over the last, so the picture builds up. Tap a number to jump.
It works like a wedding planner's diary that fills itself in and nudges you when a family is waiting for a quote.
It is everything between a planner finding your venue online and your team sending a proposal.
Venue pages show each space with capacity by seating style, photos and floor plans.
The enquiry form asks for event type, dates, guest count, rooms needed and budget range.
Each enquiry becomes a lead with an owner, a status and follow-up reminders, so nothing depends on someone's memory or notebook.
Heard yourself say this?Count how many fit.
Five things owners tell us before a project like this starts. Every one you recognise adds a tally mark.
Tap the lines you have said this year.
One fits. Worth a short call to see if Event enquiries is the right fix.
Two fit. A short call will tell you whether to do this now or later.
Three fit. This is probably worth planning soon.
Four fit. You are losing time to this already.
All five. This page was written for you.
Six parts,all handed over to you.
Your Event enquiries work is made of these six parts. The comb lights each one in turn; tap a cell to read it.
Venue and space pages
Each hall, lawn, terrace or boardroom gets a page with capacity for theatre, classroom, round tables and cocktails, plus photos, dimensions and AV details. Planners can compare spaces quickly.
Event-type enquiry forms
Separate forms for weddings, corporate offsites, conferences and social events ask only what matters for each. A wedding form asks about functions and room blocks, while a conference form asks about breakout rooms and AV.
Lead tracker with reminders
Every enquiry from the website, WhatsApp, email and Instagram goes into one pipeline with stages from new to won. Owners get reminders when a lead has had no follow-up.
Date hold and clash check
Your team can mark tentative holds on a shared calendar so two people never promise the same venue for the same date.
Proposal and package templates
Ready templates for wedding packages, conference day rates and room blocks help your team send a clean proposal within the day.
Gallery of past setups
A gallery shows real setups such as a mandap on the lawn or a classroom layout for an offsite, using photos you have permission to publish.
- Venue and space pages
- Event-type enquiry forms
- Lead tracker with reminders
- Date hold and clash check
- Proposal and package templates
- Gallery of past setups
Four legs of one relay,about 5 weeks, start to finish.
Each leg is sized by how long it usually takes. Watch the baton go round, or tap a leg to jump there.
The question we hear most:Where should your event leads live?
The board turns through each option. Tap one to hold it and read the trade-off.
You get a few event enquiries a month and one person handles sales.
It does not scale well and depends on people updating rows by hand.
You have a sales team, many leads in wedding season and want reminders, stages and reports.
It needs setup and training, and your team has to use it daily for it to stay useful.
Your PMS has a sales and catering module your team already uses.
Website forms may need custom work to feed it, depending on the vendor.
Four factors,four corners of your project.
Each corner grows when that factor is on the larger side. The outline is your project's footprint, and the quote follows it.
A compact project. The smallest footprint for your quote.
Mostly compact, with one area that needs more work.
A balanced build. Half the factors on each side.
A larger build. Most areas need extra work and time.
The full footprint. Every factor on the larger side.
Picture a business like yours,in three frames.
A typical situation, not a client story. The line in each frame goes from tangled to straight as the work is done.
A Coorg resort that hosts weddings and corporate offsites
Four things that trip a project,and the fix we fit instead.
Each fuse is a mistake we see often. Watch it blow and get replaced, or tap a fuse to read the fix.
Using one long form for every type of event
Ask wedding, conference and social event planners only the questions that fit their event.
Hiding capacities and asking planners to call
Publish capacity by layout so planners can shortlist you without waiting.
Promising dates without a shared calendar
Keep tentative and confirmed holds in one calendar that every salesperson checks.
Stopping follow-up after one quote
Set reminders at fixed intervals and record a reason when a lead is lost.
Event enquiries questions,answered plainly.
Search the answers. If yours is missing, ask us on the call.
Cost & timeHow long does this take and what affects the cost?
Most projects take 3 to 5 weeks. The number of venues, how many lead sources we connect, the depth of CRM setup and whether you want a quote calculator decide the size of the work.
Getting startedCan enquiries from Instagram and WhatsApp go into the same tracker?
WhatsApp Business API messages and website forms connect directly. Instagram messages can be routed through tools that support Meta's messaging APIs, and anything else can be added by staff in a few taps.
Cost & timeCan planners see prices on our website?
You can show starting packages or per-plate ranges if you like, or keep pricing for proposals. Many venues show what is included and invite an enquiry, since final costs depend on date, menu and room blocks.
In IndiaWhat about GST on event packages?
Banquets, catering, rooms and venue hire can carry different GST treatment, and companies will want proper tax invoices with their GSTIN. Check with your adviser so your proposals and invoices show tax correctly.
Getting startedAre there licence points to mention on event pages?
Liquor service, music licensing and late-night permissions vary by state and venue. We can add a clear note that the venue will advise on permissions, but the rules themselves should be confirmed with your adviser.
Getting startedHow do you handle the personal data of couples and planners?
Forms ask only for what sales needs and include a clear notice on how you use it, in line with the DPDP Act. Access to the lead tracker is limited to your sales team.
OwnershipWho owns the CRM and the leads?
The CRM account, website and all lead data are in your business name. If staff leave, their leads stay with you and can be reassigned.
After launchHow do you support our sales team once it is live?
We check the pipeline with your sales team after the first few weeks and adjust forms and stages. On a care plan we update venue pages, seasonal packages and integrations, and you can cancel anytime.
Works well alongside,from the same industry kit.
Catch every event lead from first message to signed booking
Tell us about your venues and how enquiries reach you today, and we will reply within 1 working day.