/on weekends
We add visit booking to your project pages so buyers pick a slot that suits them. Your team gets a clear daily visit sheet, and buyers get directions and reminders on WhatsApp.
↓Each loop books a different visit on the day wheel: slot, phone check, directions, then the site office's day sheet
Site-visit booking,explained without jargon.
How does online site-visit booking work?
One idea at a time. Each sheet lays over the last, so the picture builds up. Tap a number to jump.
It works like booking a table at a busy restaurant, where the host knows who is coming and when.
A buyer picks a project, a date and a time slot from a calendar on your website or in a WhatsApp chat.
The system only offers slots your site office can handle, and it holds the slot once the buyer confirms their phone number.
The buyer then gets a confirmation with the address and a map pin, plus a reminder before the visit.
Your sales team sees each day's visits with the buyer's enquiry history, and marks who turned up.
Picture a business like yours,in three frames.
A typical situation, not a client story. The line in each frame goes from tangled to straight as the work is done.
A Chennai builder with a sample flat on OMR and a second project in Porur
Heard yourself say this?Count how many fit.
Five things owners tell us before a project like this starts. Every one you recognise adds a tally mark.
Tap the lines you have said this year.
One fits. Worth a short call to see if Site-visit booking is the right fix.
Two fit. A short call will tell you whether to do this now or later.
Three fit. This is probably worth planning soon.
Four fit. You are losing time to this already.
All five. This page was written for you.
Six parts,all handed over to you.
Your Site-visit booking work is made of these six parts. The comb lights each one in turn; tap a cell to read it.
Slot calendar per project
Each project gets its own visit hours, slot length and cap per slot, set to match your site office staff. Holidays, festival days and site closures can be blocked in advance.
Phone number confirmation
Buyers confirm their mobile number with a one-time code before the slot is held, which cuts down on fake or mistyped bookings. The consent notice for follow-up messages is shown at this step.
WhatsApp confirmation with map pin
An approved WhatsApp template sends the date, time, project address, a map link to the exact site office gate and the name of the person meeting them. Buyers can reply to reschedule.
Reminders and rescheduling
A reminder goes out the evening before and a short one a couple of hours before the slot, each with a one-tap option to move the visit. Freed slots open up for other buyers.
Daily visit sheet for the sales team
Each morning your site team gets a list of the day's visitors, the configuration each one asked about and their earlier enquiries. Staff mark visits as attended, no-show or rescheduled.
Pick-up and group visit options
Where you offer cab pick-up from a metro station or run weekend group tours, buyers can request it while booking. Your transport coordinator sees the pick-up list separately.
- Slot calendar per project
- Phone number confirmation
- WhatsApp confirmation with map pin
- Reminders and rescheduling
- Daily visit sheet for the sales team
- Pick-up and group visit options
The question we hear most:Should buyers pick a salesperson or just a time?
The board turns through each option. Tap one to hold it and read the trade-off.
Your site office runs as a team and whoever is free takes the next visitor.
Buyers who spoke to someone on the phone may meet a different person at the site.
Each lead already has an owner from your lead routing, and continuity matters to you.
Slots depend on one person's calendar, so popular times fill faster and leave and holidays need careful handling.
Four legs of one relay,about 5 weeks, start to finish.
Each leg is sized by how long it usually takes. Watch the baton go round, or tap a leg to jump there.
Four things that trip a project,and the fix we fit instead.
Each fuse is a mistake we see often. Watch it blow and get replaced, or tap a fuse to read the fix.
Offering more slots than the site office can handle
Set a cap per slot based on staff on duty, and lower it on days with fewer people.
Sending a pin for the head office instead of the site
Drop the pin at the actual entry gate and test it from the nearest main road before launch.
Using plain WhatsApp groups to confirm visits
Send one-to-one confirmations through approved templates so each buyer gets their own details and can reschedule.
Not recording visit outcomes
Make 'attended', 'no-show' and 'rescheduled' a one-tap choice for staff, so follow-up calls go to the right buyers.
Four factors,four corners of your project.
Each corner grows when that factor is on the larger side. The outline is your project's footprint, and the quote follows it.
A compact project. The smallest footprint for your quote.
Mostly compact, with one area that needs more work.
A balanced build. Half the factors on each side.
A larger build. Most areas need extra work and time.
The full footprint. Every factor on the larger side.
Site-visit booking questions,answered plainly.
Search the answers. If yours is missing, ask us on the call.
Cost & timeHow soon can buyers start booking visits, and what changes the price?
Booking for one project with WhatsApp confirmations usually takes 2 to 3 weeks. More projects, two-way calendar sync and pick-up handling add time. Once we know your site offices and visit hours, the booking quote follows within 48 hours.
Getting startedDo we need the WhatsApp Business Platform for reminders?
Yes, for automatic confirmations and reminders. Reminders sent outside a 24-hour chat window must use templates Meta has approved, and Meta charges per message based on its category. We set up the account and templates in your company's name.
Getting startedWhat if a buyer wants to visit outside our slots?
The booking form can include a 'request another time' option that goes to the project's sales team as a lead. Your team then confirms by phone and adds it to the calendar.
Getting startedCan buyers book through our ads directly?
Yes. Ad landing pages can open straight on the booking step for that project, and the campaign source is saved with the booking so you can see which ads lead to visits.
Getting startedDo we need consent before sending reminders?
Under the DPDP Act 2023 you should tell buyers what you will send and get their agreement, and WhatsApp's own policy requires opt-in for business messages. We show the notice and capture consent at booking. Your adviser should confirm the exact wording.
Getting startedWill this work for plotted developments and villa projects?
Yes. Plot and villa visits often need a longer slot and a vehicle on site, so we set slot length and caps per project. Buyers can also choose a meeting point if the layout has several gates.
OwnershipWho owns the booking system and visitor data?
You do. The code, the WhatsApp account, calendars and hosting are in your name, and visitor records can be exported at any time.
Getting startedWho fixes slot or reminder problems once visits are live?
On a care plan we watch message delivery, template status and calendar sync, and we add new projects or change visit hours on request. Problems with confirmations or reminders are handled first.
Works well alongside,from the same industry kit.
Turn interested buyers into people at your site office
Share your visit hours and site team size, and we will suggest slot rules and a fixed quote.